- RTO
- Child Care & Health
From Hours to Minutes: How CTAS Education Scaled to 1,000 Students with Cloud Assess
CTAS Education is a Western Australian RTO with over 15 years of experience delivering workplace-based traineeships and First Aid training to the early education and care sector. Before Cloud Assess, their operations relied on printed workbooks, handwritten assessments, and physical filing, creating significant inefficiencies and compliance risk. Cloud Assess replaced every paper-based process in their workflow, cutting admin tasks from hours to minutes and enabling trainer reassignments in seconds across a cohort of 1,000+ active students.
1,000+
active students managed across enrolments at any time
Hours to minutes
admin time cut on processes that once took hours
Seconds
to reassign a student to a new assessor
0
paper files: printing, binding, scanning and filing fully eliminated
“Processes that once took hours now take minutes, freeing the team to focus on delivering quality training and supporting students.”
AJ
Alice Jakeman
Course Coordinator
- The Journey
From enrolment to result, without the friction
Paper-based processes slowing trainers and risking outcomes
CTAS Education’s training operations ran entirely on physical documentation, including printed workbooks, handwritten assessments, scanning, filing, and binding. The time and cost involved were significant, but the deeper risk lay in what happened when things went wrong: lost documents, filing errors, and the friction of transferring physical files between trainers. As Alice Jakeman, Course Coordinator, noted, trainers struggled to quickly pick up assessments and continue work, which slowed the entire process. As the organisation grew, these compounding inefficiencies made it clear a digital solution was essential.
- Printed workbooks and handwritten assessments created constant admin burden
- Lost documents due to filing and scanning errors posed compliance risk
- Trainer handovers delayed by physical file transfers
- Student progress disrupted when reassigning to a new assessor
- Growing enrolments made manual processes increasingly unsustainable
One platform for every step of training delivery
CTAS Education implemented Cloud Assess as the central hub for all training and assessment activity, replacing every paper-based process in their workflow. Unit Cover Sheets deliver training instructions directly in the platform, all learning resources are stored in the Cloud Assess Resource Library, and every activity and assessment is completed digitally.
Trainer reassignments that previously required transferring physical files are now managed in seconds. The result is a fully connected workflow that supports over 1,000 active students without the admin overhead that once constrained the team.
- All training instructions delivered via Unit Cover Sheets in the platform
- Learning resources centralised in the Cloud Assess Resource Library
- Every activity and assessment completed entirely within the platform
- Digital trainer reassignments completed in seconds
- Scales to support 1,000+ active students and rolling First Aid courses
Hours of admin cut, students progressing without interruption
he elimination of printing, binding, scanning, and filing has freed both office staff and trainers to focus on delivering quality training rather than managing paperwork.
Processes that once took hours now take minutes, and trainer handovers are seamless, keeping students on track through their qualifications without delay.
- 1,000+ active students progressing without admin-related delays
- Admin time saved on previously manual processes
- Student reassignments to new assessors completed in seconds
- Printing, binding, scanning and filing fully eliminated
- Live chat support rated as responsive, helpful and consistently available
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