Is there a way to get an accurate but also comprehensive picture of employee skills?
Answer: Yes, there is and it’s called training matrix software or skills matrix software.
With training matrix software, you don’t need to guess whether or not employee skills meet the needs of your company. You can immediately identify who needs to be trained and what skills, competencies, or capabilities they need to be trained on. Training matrix software pinpoints exactly where the problem lies and the steps needed to reach a solution.
#1 Cloud Assess
Cloud Assess is a cloud-based training matrix software for employees and HR teams. Create and manage training matrices such as skills matrix, competency matrix, and capability matrix in Cloud Assess. You can also conduct a training needs analysis using Cloud Assess. Gain full visibility of skill gaps, training needs, and learning progress. Cloud Assess allows you to get a matrix view, highlighting learning unit progression for all active trainees.
As a complete employee development solution, Cloud Assess allows you to confirm competency and skill levels through various types of assessment as well as different methods. This ensures that training covers the necessary training topics for job roles in your organisation. Make data-driven decisions using assessment data stored in Cloud Assess. Develop a talent and competency framework that works and deliver skills training without compromise.
Key Features
- Training Planner: Training managers and trainees can see upcoming training on their in-app calendars.
- Training Records: Date training information and keep historical training data secure.
- Training Matrix App: Quick and easy access to talent development for authorised users.
- Flexible Reporting: Generate reports and export them as downloadable PDF files.
- Offline Availability: Everything is automatically updated once you get back online.
Pros
- Create a training matrix, build training content, and conduct training all in one platform
- Well-developed user experience for administrators, trainers, and employees/trainees
- Great choice for training organisations (such as RTOs in Australia and training providers in the UK) and businesses with deskless workers (i.e. mobile workforce)
Cons
- Minor technological improvements can be added (e.g., increasing access in remote areas, sending password reset emails more promptly, refining the auto-save function)
Pricing
User Volume
Great for small businesses, medium-sized organisations, and large enterprises
Rating
4.7/5 (average rating from Capterra, Software Advice, and GetApp)
#2 BIStrainer by BIS Safety Software
BIStrainer is an online training matrix software for mapping training requirements. The BIStrainer training matrix can be configured to automatically assign training, assessments, and digital forms based on the locations and job roles of employees. Get a summary of the training matrix in a colour-coded report. With its cloud-based technology, you can access BIStrainer from almost any device.
Key Features
- Grid Design: Quick identification of training requirements.
- Automated Notifications: Remind employees about training expiry dates.
- Gap Analysis Reporting: Download Excel versions of gap analysis reports.
Pros
- Intuitive user interface
- High-quality training content
- Many users have praised the BIStrainer team for their knowledge and professionalism
Cons
- The learning curve is a bit steep and the number of features can be overwhelming
Pricing
$350/month
User Volume
Suitable for small businesses with 50 or fewer employees
Rating
4.8/5 (average rating from Capterra, Software Advice, GetApp, and G2)
#3 TalentGuard
TalentGuard is a skills matrix software that can be used to assign learning resources based on an employee’s job role title, job family title, and grade title. The framework uses a standardised taxonomy to provide you with established definitions of skills and levels of proficiency. With WorkforceGPT, it can also assist HR teams in career planning for the entire organisation.
Key Features
- Skills Library: Manage multiple skills and competencies.
- Mapping: Add skill competency data to job roles.
- Calibration: Set different target levels of proficiency for the various competencies associated with a specific job role.
Pros
- Career pathing (only available in the Core and Pro bundles) and succession planning (only available in the Pro bundle) are user-favourite features
- Fast onboarding
- High-touch customer support team
Cons
- No mobile app
Pricing
Contact TalentGuard for pricing information
User Volume
Suitable for large organisations with 500-1000 employees
Rating
4.7/5 (average rating from Capterra, Software Advice, GetApp, and G2)
#4 Poka
Poka is a skills matrix software for the manufacturing industry. With features for skills management, it can help you spot opportunities for workforce development more easily. View training completion and skills gaps in real-time. Use Poka to improve factory training and accelerate new worker onboarding.
Key Features
- Skills Matrix Management: Track individual and team skills.
- Competency Target Management: Establish individual and global targets.
- Skill & Competency Verification: Validate skills through exams and endorsements.
Pros
- Easily accessible to frontline operators and factory workers
- Loved by users as a communication tool
- Great for sharing technical knowledge and skills
Cons
- Analytics needs to improve
- Difficult to extract data
Pricing
Contact Poka for pricing information
User Volume
Suitable for medium-sized to large organisations with 50-1000 employees
Rating
4.7/5 (average rating from Capterra, Software Advice, GetApp, and G2)
#5 SkillStation by Think Eleven
SkillStation is a skills matrix software that allows you to add people, roles, and job functions to your skills and competency matrix. With SkillStation, you can also generate potential successors using a succession planning matrix. Identify skill gaps with colour-coded skills matrices. View the competency matrix report to get a bird’s eye view of workforce readiness.
Key Features
- Training Matrices: Create skills matrices without limits.
- Configurable Targets: Use generic skill targets or customise them according to your training needs.
- Training Records: Get instant access to training, assessment, and skills data.
Pros
- Good customer support
- Users like the reporting functionality
- Effective tool for developing training plans
Cons
- Takes time to learn and/or get used to the software
Pricing
Contact Think Eleven for pricing information
User Volume
Suitable for medium-sized organisations with 50-500 employees
Rating
4.7/5 (average rating from Capterra, Software Advice, and GetApp)
#6 Zavvy
Zavvy is a training matrix software that can help you in analysing the talent density of your organisation. Go beyond simply identifying skills gaps by taking actions based on data with Zavvy. Ensure effective talent development with career frameworks and training courses. Map the appropriate competencies for every role in a competency matrix using Zavvy.
Key Features
- Skills Matrices: Visualise strengths and opportunities.
- Competency Documents: Describe competencies in detail.
- Skill Reviews: Assess employees fairly with 360 degree feedback.
Pros
- Automation functionalities in various features
- You can link competencies to feedback
- Integrations have mostly been well-received by users
Cons
- AI-powered features could be improved
Pricing
$300/month
User Volume
Suitable for medium-sized to large organisations with 75-1000 employees
Rating
4.6/5 (only rated on G2)
#7 Skills Base
Skills Base is a skills matrix software that enables you to visualise data using a competency skills matrix. Gain a deeper understanding of skill gaps across the organisation. You can also create custom skill ratings for assessing the skills of employees and supervisors. Access skill insights based on role, team, location, and qualification data with Skills Base.
Key Features
- Scenario Planning: Build teams based on skill competencies.
- Skill Trend Reporting: Analyse how skills improve over time.
- Advanced Search: Quick and easy searching using data filters.
Pros
- Good for managing large skill hierarchies
- Generally easy to use
- Powerful built-in reporting
Cons
- Time-consuming and labour-intensive to configure the software for optimal use
- Some users found team structuring to be complicated and lacking flexibility
Pricing
Free for 25 users
User Volume
Suitable for both medium-sized organisations and large enterprises (>1000 employees)
Rating
4.5/5 (only rated on G2)
#8 TeamGuru
TeamGuru is a training matrix software that can be used to develop flexible teams. View each person’s training progress in terms of percentages and receive notifications upon training expiry. You can also set up custom levels of proficiency and get the overall training status of each skill. Use TeamGuru to consistently improve the skills of every team.
Define the matrix by the list of skills or job roles. Order skills by position in the skill group or by position in the job role. Specify the location and job title associated with the skills matrix and apply it to multiple employees. Make it easy to organise skills training with TeamGuru.
Key Features
- Progress Monitoring: Ensure that training aligns with the skills matrix.
- Stakeholder Management: Foster collaboration in the skill matrix process.
- Data Centralisation: Store skill matrix data in an online platform for quick access.
Pros
- Good for global operations since it’s available worldwide
- Responsive customer support
- Considered to be affordable and cost-efficient by users
Cons
- Limited offline capability
Pricing
$16/month
User Volume
Suitable for larger organisations with over 500 employees
Rating
4.5/5 (only rated on Capterra)
#9 AG5
AG5 is a training matrix software that updates your skill matrices when you add new training results. It can also generate a list of soon-to-expire qualifications so that it’s easier for you to keep training gaps under control. Create and share visually-appealing skill matrices. AG5 offers a number of skills matrix templates to help you get started.
You can input over 100 skills into AG5 and manage them easily. Identify employees with similar skill sets in case of unexpected absences. Understand training needs through matrices in AG5 and plan training sessions accordingly.
Key Features
- Skills Matrix Creation: Simply select the employee group and the qualification group.
- Requirement Libraries: Drag and drop skills and other elements.
- Notification Workflows: Set up triggers based on various conditions.
Pros
- Good option for switching from Excel
- Very simple to use
- Easy implementation
Cons
- You need another software to conduct training
- Mobile apps need to be updated and/or improved
Pricing
$299-$1250/month billed monthly
User Volume
Suitable for medium-sized organisations with 50-200 employees
Rating
4.4/5 (average rating from Capterra, Software Advice, GetApp, and G2)
#10 MuchSkills
MuchSkills is a skills matrix software that allows you to take a strategic approach to employee growth and development. Add skills that are unique to your company and have a separate record for each skill. Find opportunities for reskilling, recruitment, and upskilling. With MuchSkills, you can also build skill profiles and customise skill categories.
Key Features
- Mapping: Map competencies, skills, and skill interest levels.
- Smart Solution: Record skill levels using an anti-bias scale.
- Analysis: Analyse skill distribution and development gaps.
Pros
- Can help in building skills-based teams
- Straightforward implementation
- Good for overall skills management
Cons
- No mobile app
Pricing
€7 (approx. $7) /month billed monthly for up to 100 users, €720-€4560 (approx. $781-$4948) /month billed annually for more than 100 users
User Volume
Suitable for small to medium-sized organisations with 100 or fewer employees
Rating
4.5/5 (only 1 review available)
Other Software Types to Explore
If you’re on the look for the perfect software for your company, then it pays to do your homework. Check out some of our other software listicles so that you can see the best software in a variety of categories:
Deliver Your Skills Training Without Compromise
