Best Training Matrix Software TLDR Summary
Cloud Assess is built for RTOs, VET providers, and organisations with deskless or mobile workers, offering offline availability, flexible learning paths, and workflow automation in one platform.
BIStrainer and Trainual target compliance-heavy and onboarding-focused needs respectively, with BIStrainer suiting medium and large enterprises and Trainual better suited to smaller, growing teams.
Poka and HSI serve industry-specific needs, with Poka tailored for manufacturing workforce training and HSI focused on safety compliance in high-risk sectors like construction and energy.
SkillStation, AG5, and TeamGuru offer visual matrix tracking at different scales, while Kallidus Learn and PowerDMS provide enterprise-grade solutions for regulated industries requiring certification management and document control.
Employee training is crucial for businesses in all industries, but managing and measuring its effectiveness can be challenging. Companies need a platform that not only facilitates course creation and delivery but also tracks engagement, progress, and the return on investment of their training initiatives.
This is where training matrix software excels. It offers clear insights into employee training progress, identifies knowledge and training gaps, and helps you measure learning effectiveness throughout your entire organisation. By pinpointing exactly where training issues exist, it provides actionable steps to enhance workforce development and performance.
10 Best Training Matrix Software Solutions
Cloud Assess is a cloud-based training matrix software for employees and HR teams. It offers comprehensive matrix creation, features for training needs analysis, and offline availability. It also accommodates many types of assessment, making it a versatile solution for delivering, measuring and tracking training.
Cloud Assess is well-suited for businesses with a mobile workforce or those requiring training for deskless workers. Its data-driven decision-making tools are a big plus, along with flexible learning paths. Advanced reporting functionality makes it easy to track learner progress and identify areas for improvement, while workflow automation simplifies enrolment and administrative tasks.
Cloud Assess is an ideal staff training matrix solution for industries that need a unified platform to create, manage, and deliver training with real-time skill gap insights. It’s also a great fit for Registered Training Organisations (RTOs), Vocational Education and Training (VET) providers, and organisations with diverse training needs.
Key Features
- Training Planner with in-app calendar
- Historical training data storage
- Training app
- Flexible reporting
- Offline availability
- Downloadable resource library
- Free course library
- Workflow automation
- Personalised learning paths
- Advanced customisation features
- Extensive compliance management
Pros
- All-in-one solution for creating, delivering and measuring training
- Simplified training matrix creation
- User-friendly for administrators, trainers, and employees
- Access training materials and generate reports online or offline
- Helps organisations make data-driven decisions based on assessment results.
Pricing
Cloud Assess offers an all-inclusive solution for employee training in high-risk, high-compliance industries. Every feature is included from day one, including mobile offline assessment, verification of competency, skills matrix and automated compliance tracking. There are no upgrade paths or feature gates. Visit our pricing page for an accurate quote.
Rating
4.7/5 (average rating from Capterra, G2, GetApp, Software Advice)
#2 BIStrainer
BIStrainer is a good option for automated training assignments, gap analysis reporting, and customisable matrices. It’s highly intuitive and provides cloud-based access, making it a good fit for safety-conscious industries or businesses needing regular compliance tracking.
Its easy-to-use interface, strong reporting tools and automated notifications make it a good fit for medium and large enterprises. However, small companies may find the number of features overwhelming.
Key Features
- Automated training assignments and notifications
- Gap analysis reporting
- Cloud-based accessibility
- Customisable training grid
- Employee training summary reports
- Integrated compliance management
Pros
- Intuitive user interface makes the platform easy to adopt
- High-quality training content
- Responsive, knowledgeable and professional customer support.
Cons
- Complex features mean a steep learning curve for new companies
- Offers limited integrations
- Customisation features can take significant time to perfect.
Pricing
BIStrainer doesn’t make pricing available on their website. However, you can contact them for a quote or demo.
User Volume
Suitable for small businesses with 50 or fewer employees.
#3 Poka
Poka is a comprehensive training matrix platform tailored for the manufacturing industry, providing tools to track skills, training completion, and certification statuses. It offers real-time gap analysis and training progress tracking, making it a good fit for workforce development in factory settings. Poka’s training matrices are tightly integrated with skills management, enabling companies to easily monitor training requirements, competencies, and areas for improvement.
If you’re a manufacturing company that needs to streamline workforce training and onboard workers efficiently, Poka is a good choice. However, analytics and data extraction features are lacking on the platform. If you’re in an industry outside of manufacturing, there are more versatile solutions that would be a better fit.
Key Features
- Real-time gap visualisation
- Factory training management
- Team-based skill assessments
- Validation of learning through exams
- Onboarding acceleration tools
- Integration with existing factory systems
Pros
- Highly accessible for frontline operators and factory workers
- Loved by users as a communication tool
- User-friendly for technical knowledge sharing
- Helps manufacturing companies onboard new workers quickly
Cons
- Analytics features need improvement
- Difficult to extract data for reporting
- Limited customisation options
Pricing
Poka doesn’t make pricing available on their site. You would need to contact them for an accurate quote or to book a demo.
User Volume
Suitable for medium-sized to large organisations with 50-1000 employees.
#4 SkillStation
SkillStation by Think Eleven offers a flexible and customisable training matrix solution, allowing companies to create colour-coded matrices to track training requirements and progress. Its ability to map out both skills and training needs makes it a versatile tool for ensuring workforce readiness. The platform is particularly effective for tracking competency-based training and offering role-specific learning paths.
If you are looking for visual reporting to monitor certifications and training progress, SkillStation is a good option. It also offers features for developing training plans and managing competency. However, the platform can be time-consuming to learn and configure, and the lack of a mobile app could be a drawback for more tech-savvy businesses.
Key Features
- Unlimited matrix creation
- Configurable training targets
- Instant access to training records
- Colour-coded training gap identification
- Customisable learning paths
- Training plan development tools
- Expiry notifications and retraining functionality
Pros
- Great customer support
- Color-coded reporting simplifies gap analysis
- Effective tool for developing and executing training plans
Cons
- Takes time to learn and get used to the software
- Extensive setup and configuration requirements
- Limited mobile app functionality
- Lacks advanced integration options
Pricing
Think Eleven doesn’t offer pricing for SkillStation on their website. You would need to contact them directly for a quote or demo.
User Volume
Suitable for medium-sized organisations with 50-500 employees.
#5 TeamGuru
TeamGuru provides a comprehensive training matrix solution and training tracking software that helps companies monitor training requirements and progress across multiple teams and departments. The platform enables training managers to monitor employee proficiency levels and learning status, with customisable dashboards and real-time notifications for upcoming or expired training.
TeamGuru is a good fit for larger organisations that need to track training progress across global teams with centralised data. However, its limited offline capabilities and basic analytics features make it less useful for companies that need comprehensive offline access or more in-depth data reporting.
Key Features
- Progress monitoring with real-time notifications
- Global and individual training tracking
- Stakeholder management features
- Data centralisation for training records
- Automated training expiry notifications
Pros
- Good for global operations since it’s available worldwide
- Responsive customer support
- Makes accessing records of learning easy with data centralisation
Cons
- Limited offline capability
- Customisation is complex to implement
- Not suitable for small businesses
- Limited analytics functionality
Pricing
TeamGuru offers Group, Enterprise and Unlimited pricing tears. You would need to contact them directly for a free trial or to get an accurate quote.
User Volume
Suitable for larger organisations with over 500 employees.
#6 AG5
AG5 offers a visually intuitive training matrix solution that helps companies track training completion, qualifications, and skills proficiency across teams. It is particularly known for its real-time matrix updates, which ensure that training and certification data is always current. AG5’s matrix templates make it easy to manage training requirements and track which qualifications are soon to expire, helping companies maintain compliance.
AG5’s pre-built templates and notification system make it a great choice for companies looking for a simple, user-friendly platform to transition from manual tracking. However, it lacks built-in training tools, so you’d need to integrate it with other systems for training delivery. Their mobile app also offers limited functionality, making it less suitable for businesses that have a mobile workforce.
Key Features
- Pre-built matrix templates
- Soon-to-expire qualification alerts
- Qualification tracking
- Visual matrix customisation
- Requirement library management
- Notification workflows
- Real-time updates with training information
Pros
- Simple, user-friendly interface makes it easy to adopt.
- Pre-built templates speed up setup
- Great for onboarding new employees
Cons
- Requires external software for training delivery
- Limited options for customisation
- Limited mobile app functionality
Pricing
AG5 pricing starts at €299 per month for a 25-user workforce on an annual contract. Business and Professional pricing for larger teams costs €599-€1199 per month, and Enterprise pricing is available on request.
User Volume
Suitable for medium-sized organisations with 25-500 employees.
#7 Trainual
Trainual is a user-friendly training management platform designed to help businesses create, assign, and track employee training through structured training matrices. Customisable learning paths and automated notifications ensure that employees follow role-specific training guidelines.
Trainual is a good choice for businesses looking to document processes, create structured training paths, and onboard employees efficiently. Its ease of use and customisable features make it a great option for small to medium businesses with growing teams. However, it’s designed for simplicity and might not offer the in-depth analytics, reporting, or compliance tracking that larger businesses need.
Already Used Trainual?
These alternatives may better suit your needs.Key Features
- Role-based assignments
- Automated notifications
- Integrations with Slack, Zapier and HR systems
- Mobile-friendly interface
- Custom content creation
- Progress tracking and real-time reporting
- Centralised training repository
- Document management
Pros
- Easy to use and set up, with pre-built templates for training
- Mobile access for remote training
- A good option for onboarding and role-specific training
Cons
- Limited advanced features
- Only basic customisation options
- Lacks compliance tracking
- May be too basic for advanced training needs.
Pricing
Trainual offers Small, Medium and Growth pricing plans that start from $249 per month billed annually. Custom pricing is also available on request.
User Volume
Suitable for anywhere from 1 to 10,000 users.
#8 HSI
HSI provides a customisable safety training matrix for managing compliance, particularly in industries like construction, energy, and environmental sectors. With SCORM-compliant course integration, the platform allows for seamless training delivery and real-time compliance tracking. Dashboards provide clear views of employee progress and gap analysis.
HSI is a good fit for businesses with strong safety and compliance needs. Its SCORM-compliant course integration allows for easy delivery of industry-standard training materials. However, it lacks the advanced HR integrations that some businesses might require.
Key Features
- Compliance and safety training matrices
- SCORM-compliant integration
- Real-time training tracking with automated notifications
- Mobile-friendly platform
- Interactive training content
- Visual dashboards with training insights
- Document management
Pros
- Designed for safety compliance in high-risk industries
- Mobile access helps employees train from anywhere
- Interactive content enhances employee engagement
Cons
- Limited integration with advanced HR systems
- Time-consuming setup makes for slow adoption
- Focus on compliance may not suit all organisations
Pricing
HSI doesn’t make pricing available on their website. You would need to contact them directly for a quote or demo.
User Volume
Suitable for companies of all sizes in heavily regulated industries.
#9 Kallidus Learn
Kallidus Learn is a comprehensive learning management system with a strong training matrix feature, allowing companies to assign, track, and manage training requirements efficiently. The platform integrates well with third-party content and HR systems, offering real-time progress tracking, certification management, and automated learning paths based on roles or departments.
Kallidus Learn is well-suited for large enterprises with a need for structured and scalable learning solutions that integrate well with existing systems. Its certification management and reporting tools make it a good fit for businesses in regulated industries that need to monitor training progress and completion for compliance. The platform may be overly complex for smaller companies that don’t need extensive features, however. Customisation and onboarding also take longer than some other training matrix options.
Key Features
- Real-time progress tracking
- Certification management
- Customisable learning paths and training schedules
- Strong reporting and analytics features
- Gamification and engagement tools
Pros
- Powerful reporting tools for tracking employee progress and compliance
- Seamless integration with HR systems
- Automated and customisable learning paths tailor training based on role or department
Cons
- May offer too many complex features for smaller business needs
- Complex setup and onboarding process
- Overwhelming for users unfamiliar with LMS platforms
- Limited support for industries that don’t require advanced compliance functionality
Pricing
Kallidus doesn’t display pricing on their website. You would need to contact them directly for a quote or product tour.
User Volume
Suitable for mid- and enterprise-sized organisations.
#10 PowerDMS
PowerDMS provides a highly robust training matrix solution that combines training and document management, specifically designed for industries like law enforcement, healthcare, and government. The platform supports tracking of training progress, certification management, and compliance documentation with real-time updates and mobile access.
PowerDMS’s mobile-friendly access is a plus for employees working in the field who need real-time updates on training and compliance status. However, it may be over-engineered for companies without strict compliance requirements, and its advanced features may not align with the needs of smaller businesses.
Key Features
- Comprehensive training matrix
- Document management
- Certification management
- Automated renewal notifications
- Mobile-friendly platform
- Real-time reporting
- Automated workflows
- Customisable dashboards
Pros
- Combines training and document management in one platform
- Mobile access makes it ideal for companies with remote or field-based employees
- Detailed reporting and compliance tracking
- Automated workflows streamline training process management
Cons
- Extensive feature set may be too much for small businesses
- Steep learning curve for new users
- Limited customisation options
- Few options for non-compliance-related training
Pricing
You would need to contact PowerDMS directly for pricing or to request a demo.
User Volume
Suitable for organisations with 20-1,000 users in sectors like law enforcement, healthcare, and government.
Buyer’s Guide for Employee Training Matrix
- User Volume. When selecting staff training matrix software, consider the number of employees it can accommodate. Some solutions are built for small teams, while others can manage thousands of users, so choose one that fits your organisation’s size and growth.
- Key Features. Look for essential features like real-time tracking, automated notifications, and reporting when creating a training matrix. Some platforms also offer free training matrices with basic functionalities, while advanced tools may include compliance tracking and custom learning paths.
- User Experience. The usability of the training matrix software is critical for both managers and employees. A well-designed interface ensures ease of use, quick adoption, and a minimal learning curve.
- Budget. Platforms range from free training matrix software to premium solutions, so it’s important to consider your budget. Free versions typically offer basic features, while paid options provide advanced tools like integrations and custom reporting.
- Customisation. The ability to customise your training matrix for employees allows you to tailor training paths, reports, and compliance needs to fit your company’s specific requirements. Ensure the software provides flexibility to modify workflows and training content as needed.
- Integrations. Look for training matrix software that integrates smoothly with your existing HR or LMS systems. Seamless integrations can automate data flow and improve the efficiency of staff training and tracking processes.
Online Training Matrix Software FAQs
What industries benefit the most from training matrices?
Training matrix software is highly versatile and can be applied across various industries, including manufacturing, healthcare, IT, retail, and education. Companies that need to track employee skills, certifications, and compliance training will find this software particularly useful.
How does training matrix software ensure data security?
Most training matrix software providers offer security features such as encryption, secure access controls, and regular data backups to ensure that sensitive employee data remains protected.
How often should I update the training matrix?
A training matrix should be updated regularly—typically after each training session, skill assessment, or certification renewal—to ensure that it accurately reflects the most current skills and competencies of your workforce.
Is training matrix software scalable as my business grows?
Many training matrix software options are designed to be scalable, allowing you to add more employees, job roles, or locations as your company expands, without losing functionality or performance.
Other Software Types to Explore
If you’re looking for the perfect software for your company, it pays to do your homework. Check out some of our other software listicles so that you can see the best software in a variety of training topics:
